How to make a seating chart for an Indian wedding

Which events need a seating chart

The Mehendi, Haldi and ceremony are usually open seating. The Reception, and sometimes a sit-down Sangeet or welcome dinner, are where a chart pays off: dinner service runs smoothly, elders get good seats and nobody hovers looking for a chair.

Start from the guest list, not the floor plan

• Use your RSVPs for that event. Seat the people who are coming to the Reception, not your whole guest list.
• Seat households together first, then fill tables with friends and colleagues.
• Tag guests by side and relationship so you can build tables like “Bride’s college friends” or “Groom’s side elders” in one go.

Rules of thumb that save arguments

• Put grandparents and elders close to the stage and away from the speakers, with an easy path to the restrooms.
• Seat each family near their own side of the room, with mixed tables in between.
• Keep a kids’ table near their parents, not across the hall.
• Leave one or two flexible tables for last-minute guests. There will be some.
• Round tables of 8 to 10 work well for conversation; long rectangular tables fit more people in a narrow hall.

Help guests find their seat

Instead of a printed board that two hundred people crowd around, put a QR code at the entrance. With Pyaar & Prema seating charts, guests scan the event’s QR poster, find their table on their own phone, and see the day’s timeline on the same page. Event reminders on WhatsApp can link to the seating too, so many guests know where to go before they arrive.

Frequently asked questions

Tools for this

• Seating chartSeating charts for every event, with a QR code guests scan to find their table.See how it works →
• Guest listImport guests, group households, tag sides and relations, and plan every event’s list.See how it works →
• RSVPsCollect RSVPs per event, with your own questions, for every function of the wedding.See how it works →